The organization structure database for OpenText Content Server
Bad data about the structure of your organization is bad for business. The inability to quickly and accurately locate the right person to perform a specific role within your business processes slows time-to-market, reduces efficiency and introduces unnecessary risk.
An organizational structure defines how activities such as task allocation, coordination and supervision are directed toward the achievement of organizational aims. ProjectVault Organization Structures enables you to optimize your OpenText Content Server workflow processes and make accurate business decisions, by bringing integrity, visibility and accuracy to your organizational structure data.
Organization structures available within your ECM platform
Staff and Processes across your business need accurate data about your organizational structures, people and roles in order to perform their daily tasks. Unfortunately, this information is often created by various departments and managed in separate systems scattered around the business. This inevitably results in uncertainty and a lack of trust in the underlying data, and makes it difficult to automate common business processes.
ProjectVault Organization Structures brings this critical information into the heart of your OpenText ECM environment. Users can readily browse personal, departmental and role based information and utilize real-time organizational data directly within Content Server as part of their routine business and collaborative activities. Data can also be readily maintained by users with appropriate permissions.
- Simplified maintenance of structure data
- Reduce time hunting for organizational information
- Increase visibility and accuracy of organizational data
Data Sheet: ProjectVault Organization Structures
ProjectVault Standard Organization Structures enables you to optimize your Content Server workflow processes and improve your ability to make accurate business decisions.
View the Data Sheet
Optimize your workflows and business processes
Organization Structures captures all your organizational structure data into a single, central location that can be used throughout your collaborative business processes. By bringing integrity, visibility and accuracy to your organizational data, it optimises your Content Server workflow processes and enables you to accurately route steps to the appropriate people.
With Organization Structures, Content Server workflows can be readily designed and developed without the need to know the exact user that will perform any specific task. Instead, role-based information can be added and workflows automatically routed to the correct person at the appropriate time. If this information changes whilst a workflow is already running, the most current information will automatically be used once the step is reached.
- Access to accurate organizational data within Content Server
- Real-time roles-based workflow and task assignment
- Streamline review and approval processes
Manage external organizational data and related contacts
Organization structures can also be used to map the organization of your clients and business partners. As a centralized address book available within all your communication processes, Organization Structures provides a highly optimised approach for dealing with electronic and physical correspondence. In addition, when tracking customer/supplier driven documentation, Organization Structures provides additional data to support the rapid building of cases or monitor events relating to a specific business counterpart.
- Consistent partner/supplier organization structures and contacts
- Include 3rd parties within your processes
- Detailed business counterpart relationships and tracking
The only solution for managing organization structures with Content Server
ProjectVault Organization Structures enables you to optimize your OpenText Content Server workflow processes and make accurate business decisions, by bringing integrity, visibility and accuracy to your organizational structure data.
Benefits of ProjectVault Organization Structures
Streamlined review and approval processing
Clear role assignments ensure that structured processes reach the right people first time and can be completed more efficiently.
Reduced risk of incorrect assignments and data leakage
By providing an accurate database of users and roles the risk of erroneous task assignment is eliminated and accidental data leaks significantly reduced.
Improved data quality and consistency
Centralized management of contact information ensures that contact information is always current and used consistently across your business.
Faster information accessibility and better decision-making
A common location for organization structure information reduces time spent searching for the right person.